商务信件写作格式及方法BusinessLetterWriting..docVIP

Business Letter Writing Business Letter—layout I. Basic Layout: Note the position of 1. Letterhead 2. The dateline 3. The opening (inside address) 4. The salutation 5. The body 6. The Closing 7. The signature and name 8. P.S. (Postscript) There are two styles of composing letters. One is indented style, and the other is block style. Nowadays, block style is more popular especially in business world. For indented style, you should indented 4 letters at the beginning of each paragraph, and you need not leave space between paragraphs. While for the block style, you need to leave space between paragraphs, but you need not indented 4 letters at the beginning. Just write along side. 1.. Letterhead The letterhead is also called return address, which is the full address of the writer. It is typed in the upper right- hand corner of the first page. In business world, letterhead is normally printed on the top of the letter paper in the middle. Thus you need not to write it again. Just write the date. For personal letter, you also need not to write the letterhead. Notes for letterhead: You should be aware of the order you write letterhead is just reversed from that in Chinese ,i.e., from the smallest unit to the biggest unit. For example, the number of the room, number of the building, number of the street, city, province and then the country. 2. Dates Be careful! In China the 14th April 2003 is written 2003/04/14 In England the 14th April 2003 is written 14/4/2003 or 14/04/2003 In America the 14th April 2003 is written 4/14/2003 or 04/14/2003 It is probably safest to write 14th April, 2003 or April 14, 2003 !!! 3. The opening The opening is also called the inside address, which is the address exactly the same as that on envelope. The opening goes above the salutation on the left, which is always omitted in personal letters. The order of the inside address is the same as the order of letterhead. While in business world, if you know the receivers’ name and position, y