u s g s records management plan- e r o s（u s g s - e r o s记录管理计划）.docVIP

EROS RECORDS MANAGEMENT PLAN Geologist Ed Harp estimates rock-fall susceptibility in American Fork Canyon, UT. 10/7/2004. John Faundeen Version 3.5 August 2009CONTENTS Page Number Definitions 3 Appraisal 7 Accession 8 Arrangement 9 Description 10 Access 10 Reference 10 Preservation 11 Disposition 11 Outreach 12 Advocacy 12 Vital Records 12 Additional Sources 13 DEFINITIONS USGS personnel should understand commonly used terms and principles employed while archiving science records. Even the terms, archives and archiving can be used in multiple ways. A practical way to achieve good archiving is to follow records management principles. Terms related to archiving and records management are listed below: LIFECYCLE OF RECORDS Records follow a natural evolution from creation, maintenance and use, and finally disposition. RECORDS n. ~ 1. A written or printed work of a legal or official nature that may be used as evidence or proof; a document. – 2. Data or information that has been fixed on some medium; that has content, context, and structure; and that is used as an extension of human memory or to demonstrate accountability. – 3. Data or information in a fixed form that is created or received in the course of individual or institutional activity and set aside (preserved) as evidence of that activity for future reference ARCHIVES n., – also archive ~ 1. Materials created or received by a person, family, or organization, public or private, in the conduct of their affairs and preserved because of the enduring value contained in the information they contain or as evidence of the functions and responsibilities of their creator, especially those materials maintained using the principles of provenance, original order, and collective control; permanent records. – 2. The division within an organization responsi