grossepointehistoricalsociety（7页）.docVIP

GROSSE POINTE HISTORICAL SOCIETY COLLECTIONS POLICY Donations Policy Sections COLLECTION PROCEDURES OBJECTIVE I Collect materials of historical significance about the five Grosse Pointes and their residents 1. Access of pertinent historical materials a. Encourage present and former residents to donate materials. b. Obtain local club and organizational archives on permanent loan. c. Maintain contact with individuals or groups with access to potential historical material. d. Publicize the G.P. Historical Society’s interest in acquiring historical materials. e. Expand awareness of possible sources (i.e. sales, auctions etc.) 2. Considerations for acceptance of historical materials a. Uniqueness/Rarity e. Condition/Completeness b. Importance for local history f. Storage preservation requirements c. Relationship to present collections g. Potential uses d. Legal importance h. Provenance (history of item itself) 3. Acquisition of pertinent historical materials Determine past history and present ownership of materials. Both the physical owner and copyright as well as literary property rights must be determined. Analyze the materials using the Considerations listed under (2) A significant item or small collections may be accepted by the Curator. However, large collections and questionable items require approval of the Collections Committee. All accepted items are to be listed monthly in the Curator’s Report to the GPHS Board. Before preliminary processing, new acquisitions are to be segregated from the regular collections. 4. Transfer of ownership to the Grosse Pointe Historical Society (Using PastPerfect software) If not already entered, record the donors name address under Membership-Individuals. Complete the Acquisitions PastPerfect template and print out a Thank You Letter. Print out a Donation of Personal Property Form in duplicate. If list of donations is too long, erase the Thank You Letter (after printing), type the nec