Meeting Management Skills会议管理技能 Who Needs Them.pptVIP

Meeting Management Skills... Who Needs Them? Presented By Don Ensch, DTM, PID, AS “If you can’t be a sun be a star If you can’t be a mountain, be a hill If you can’t be a tree, be a bush ...but be the very best you can be!” - Anonymous I see too many areas of Platform Performing – yes, even on our Toastmaster Platforms – where there is too much slovenliness, too much slippage. As Toastmaster Leaders, as Platform Performers, we have to be the very best, because we are looked up to as examples of the zenith in Platform Performing. Excellence must be our Byline! - Don Ensch, The Complete Platform Performer Reflects Excellence In 3 Areas: Communications Meeting Management Personal Decorum For this session, we will consider Meeting Management and Personal Decorum. Meeting Management There are four salient responsibilities to meeting management whether we are the Chairman or Speaker. They are: Opening a Meeting Introductions Presenting / Receiving Recognition Adjourning a Meeting. The amount of attention we pay to the detail that these responsibilities demand of us is the difference between excellence and mediocrity. Opening A Meeting... There is a common misconception that the Sergeant at Arms that opens a meeting. This is not true! The Sergeant at Arms merely seats the delegation so the meeting can open on time. Do not recite a litany of “please take your seats,” “the meeting will start in 5 minutes,” or “will everyone please be seated, clear the aisles so we can begin the meeting.” These recitations produce ZILCH! It is the Presiding Officer who properly “calls the meeting to order.” BEGIN ON TIME... NO EXCEPTIONS! Follow the Format... Sergeant at Arms assembles the members Sergeant at Arms presents the Presiding Officer (Example) “Ladies gentlemen, please be seated. It is my privilege to present the Governor of District (#), (Name of District Governor or Presiding Officer). Sergeant at Arms takes one (1) step back, leads the applause, and greets the