ucdathleticunioncouncilclubsoperationsmanual.docVIP

UCD Athletic Union Council Clubs Operations Manual Page No. Section 1 Introduction 2 Section 2 Structure of Sport at UCD 3 Section 3 Membership Affiliation 5 Section 4 Club Constitution 6 Section 5 Club Executive 9 Section 6 Financial Management 16 Section 7 Club Annual Report 24 Section 8 Safety 25 Section 9 Facilities 31 Section 10 Intervarsities 37 Section 11 Coaching 41 Section 12 Managing Meetings 46 Section 14 Communications Promotions 51 Section 15 Colours 55 Section 16 Disciplinary Procedures 56 Section 17 Miscellany 58 Appendix 1 Coach (Employee) Set-up Form Appendix 2 Sample Application Form for Coaches/Leaders Appendix 3 Club Locker Key Nomination Form Appendix 4 Code of Ethics Good Practice for Children’s Sport in Ireland : Leaders Appendix 5 Web Account Registration Form for Clubs Societies Appendix 6 Contract Template for Club Coaches Appendix 7 Permission Form for use of Club Equipment Published by the UCD Athletic Union Council, September 2011. Section One - Introduction UCD has a very vibrant Sport and Recreational Programme which is an integral part of the overall student experience. UCD clubs have maintained an impressive tradition of sporting provision and success. This manual has been designed to assist your club in its day to day running and it is intended to create an efficient and clear administrative focus. It is anticipated that the manual will be utilised by the club committee and then passed on to each incoming committee from year to year. It is hoped that this will create a smooth transition period and will prevent mishaps from occurring such as not applying for grants on time, filling out forms incorrectly, not supplying information required etc. Should your club have a query that is not answered in this manual please do not hesitate to contact the AUC Executive Secretary, Suzanne Bailey at tel. 716 2208 or Suzanne.Bailey@ucd.ie for assistance. Section Two - Structure