Chapter 04 Revising and Proofingreading Business Messages.pptxVIP

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Chapter 04 Revising and Proofingreading Business Messages.pptx

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Chapter 04 Revising and Proofingreading Business Messages

CHAPTER 04 Revising and Proofreading Business Messages The Writing Process Memo Revised for Conciseness Concise Wording Revise your messages to eliminate wordiness. Instead of this We are of the opinion that Please feel free to In addition to the above At this point in time Despite the fact that Try this We think Please Also Now Although Wordy Prepositional Phrases Instead of this We don’t as a general rule cash personal checks. Students in very few instances receive parking tickets. She calls meetings on a monthly basis. Try this We don’t generally cash personal checks. Students seldom get parking tickets. She calls monthly meetings. Long Lead-Ins Instead of this This memo is to inform you that all employees meet today. I am writing this letter to say thanks to everyone who voted. Try this All employees meet today. Thanks to everyone who voted. Outdated Expressions Outdated as per your request pursuant to your request attached hereunto under separate cover Modern at your request at your request attached separately Needless Adverbs To sound more credible and to streamline your writing, avoid excessive use of adverbs such as definitely, quite, really, and actually. Try this The manager is pleased with your proposal because the plan is workable. Instead of this The manager is actually quite pleased with your proposal because the plan is definitely workable. Fillers Revise sentences to avoid fillers such as there and it when used merely to take up space. Instead of this There are two employees who should be promoted. It was Lisa and Jeff who were honored. Try this Two employees should be promoted. Lisa and Jeff were honored. Revise the following sentences to avoid a long lead-ins, wordy prepositional phrases, outdated expressions, needless adverbs, fillers, and/or other forms of wordiness. We will probably finish in two weeks. Many brokers are certain that these stocks are safe. Revise the following sentences to achieve conciseness. As you requested, two contracts ar