双语版英语商务信函.docx

Business letter (中英版) Format/structure  Content Head Heading Text: Heading is designed to tell where the letter from and how to reply. It includes the name, logo, address, telephone number, fax number, zip code and e-mail Address. Actually Company usually have special printing with letterhead. Note: Heading should be put in the middle top. If the letter has more than one pages, the heading will only appear one time, and just write down the page number. The address should follow this rule: from small place to big one, and pay attention to the comma. e.g. Room 909, No.7 Building, Xinhua Street, Beijing, 100045, P.R. China Reference number Text: Reference number is aimed at understanding which letter it is referring to. And it always be put on the left side of the top bellow the heading. Note: There are usually two kinds of?reference?number written forms： e.g. ①“Re: XXX”:Re: Invoice 12345 OR Re: Your letter dated January 20, 2006. ②“Your ref: XXX （你方编号）, Our ref: XXX” （我方编号） Date Text:Date is very important and it should be printed bellow the reference number. Note: YEAR should not be abbreviated. e.g.2006√ 06× [E] day/month/year e.g.1 May 1998 [A] month/day/year e.g. May，1，1998? Inside address Text: The mailing address must respect each other habits，just follow the date on the left part. Note: Don’t forget the country name when you write an air mail. e.g. To xxx company：Messrs. Lake Kane＆ Co.，Ltd. 66 Martins Lane London EC3V 7BH To xxx company xxx position：The Manager Eagle Press Inc. 66 Martins Lane London EC3V 7BH To xxx company somebody： Mrs. Jutta Brown Eagle Press Inc. 66 Martins Lane London EC3V 7BH Salutation Text: to show who is the receiver. Putted in the next line after the inside address. Note: use courtesy and polite title. If you are not sure who would read this letter ,you’d better use‘ To Whom It May Concern’ OR ‘Dear Sir or Madam’ just In Case.Also if the target of this letter is any institution, ‘Dear Member, Dear Customer ’OR ‘Dear Human