英语应用文写作流程.docVIP

Practical Writing Notes and Notices I. Notes and Messages 1. Introduction Notes and messages are simple and convenient ways for communication. They do not require much time and effort. They do not have a strict and formal format for one to follow. Sometimes they can be as short as a single sentence. Anyone who is clear about the subject, audience, purpose can dash off a note or a message in a short time. 2. Pretest Explanation 2-1 Pretest Read the following notes or messages and then answer the following questions. Monday 24th, 9:00 A.M. Dear Lily, Please remember: 1. Attend sales meeting—10 oclock 2. Have lunch with Terry and me. Alice The following is a note containing the same message but in a different form. Monday 24th , 9:00 A. M. Lily, The secretary to the Director called at 9:00 to remind you of the 10 oclock sale meeting at Room 324. P.S. Do remember our appointment. Terry and I will be expecting you at the company cafe at 12 oclock sharp. Alice Questions (1) What are the necessary elements of notes and messages? (2) Is the language difficult to understand? (3) What is the main idea of the above notes or messages? 2-2 Explanation (1) A note or a message usually contains the date, to whom one writes and the purpose of writing. (2) Since a note or a message is jotted down quickly to inform, the essence should be clarity. Therefore, sentences are usually short and the language simple. (3) The above is a note from Alice to remind Lily of the 10 oclock meeting and the 12 oclock lunch appointment. 3. Guidelines for Writing Notes and Messages A note or a message is something like a short letter in form and should contain the following elements: (1) The date: the time when one writes the note or message. (2) The salutation: the receiver of the note or message. (3) The body: the content of the note or message. (4) The signature; the name of the person who writes the note or message. A good note or message meets two criteria: (1) Including all the necess