central ky riding for hope, inc.（中央希望,肯塔基州骑。）.pdfVIP

CENTRAL KY RIDING FOR HOPE, INC. RECORD RETENTION AND DESTRUCTION POLICY 1) Purpose The purpose of this Policy is to ensure that necessary records and documents of Central KY Riding For Hope, Inc. are adequately protected and maintained and to ensure that records that are no longer needed by Central KY Riding For Hope, Inc. or are of no value are discarded at the proper time. This Policy is also for the purpose of aiding employees of Central KY Riding For Hope, Inc. in understanding their obligations in retaining electronic documents - including e-mail, Web files, text files, sound and movie files, PDF documents, and all Microsoft Office or other formatted files. 2) Policy This Policy represents the Central KY Riding For Hope, Inc. policy regarding the retention and disposal of records and the retention and disposal of electronic documents. 3) Administration Attached as Appendix A is a Record Retention Schedule that is approved as the initial maintenance, retention and disposal schedule for physical records of Central KY Riding For Hope, Inc. and the retention and disposal of electronic documents. The Executive Director is the officer in charge of the administration of this Policy and the implementation of processes and procedures to ensure that the Record Retention Schedule is followed. The Administrator is also authorized to: make modifications to the Record Retention Schedule from time to time to ensure that it is in compliance with local, state and federal laws and includes the appropriate document and record categories for Central KY Riding For Hope, Inc.; monitor local, state and federal laws affecting record retention; annually review the record retention and disposal program; and monitor compliance with this Policy. 4) Suspension of Record Disposal In Event of Litigation or Claims I