Organizing Your Workspace – by David Allen（组织您的工作区大卫·艾伦）.pdfVIP

Organizing Your Workspace – by David Allen We often get questions about personal work areas: “What is the best way to organize a desk space, bookshelves, and my whole office? What special gadgets or tools can help me organize the work most efficiently? How often should I clean and organize it – assuming that it doesn’t stay neat as soon as it’s cleaned?” I will share my thoughts about gear and workspace logistics, but keep in mind that in order to understand how it all fits together and to make this work, you should be familiar with my documents on the Workflow Diagram, General Reference Filing, the Tickler File, and the Weekly Review. All of these are available on the website. The workspace should function like a cockpit – all the controls easily accessible as required, allowing for maximum focus on the work at hand, quick over-viewing of work to be done, and easy ad hoc processing of all forms of input (from email, paper mail, phone, and live conversation). BASIC HARDWARE Here’s a basic toolkit: 1. In-basket (top basket) 2. Work-in-progress basket 3. Standing wire racks for file folders (work-in-progress support) 4. Out-basket 5. Computer 6. Printer (have one right at hand – it’ll save you hours!) 7. Clock 8. Phone/answering machine 9. Capture/communication tools – writing pad, stapler, tape; desk tray and holders for pens, post-its, paper clips, scissors, stamps 10. Labeller (for files) 11. New file folders (lots, at hand!) 12. Filing cabinets (within reach) 13. Telephone/address database 14. Calendar 15. Personal supplies (best in at-hand drawers): refills for writing instruments, batteries, business cards, stationery, envelopes, headphones, blank CDs, small tools, and the like. ©David Allen Company 2008. All rights reserved. 04DEC09 page 1 WORKSPACE FUNCTIONALITY Two types of materials be