商务英语写作 备忘录课件.ppt

Memorandums;How to write a business memo;The format of a memo; 备忘录的基本格式如下（排列格式多为齐头式）： Memo To: 写出全名，有时可以加上职位 From:写出全名，有时可以加上职位 Date: 写出完整日期，月份可以采用缩写 Subject: 主题简短，明确，具体 Message: 直接写出重点，用一到两个句子把主要的信息写出来。可以只有一个句子，也可以有好几个段落。 ;Memo ;如果你选择使用标题形式写出“事由”，要注意用词应当概括性强、言简意赅。 “事由”是备忘录的“题眼”，作用在于突出备忘录的写作目的或其主要内容，使收件人迅速识别备忘录的主要意图，判断应由哪个业务部门处理、与自己是否有关系。事由一项等于备忘录的标题；换句话说，备忘录的主旨应当体现在事由的表述之中。 请比较以下同一个会议纪录的六种事由标题，;Minutes of the meeting of the Second Board of Directors Minutes of the Meeting of the Second Board of Directors Minutes of the Second Meeting of the Board of Directors Minutes of the Second Meeting: Board of Directors Board of Directors: Minutes of the Second Meeting Board of Directors: Meeting Minutes, October 23, 2007;Practice 1;Memo ;Practice 2;Memo ;Types of Memos;Example;To ensure the copier’s survival, it is important to keep the following procedures in mind. (details)· Use the machine for no longer than 30 minutes at a time. · After use, allow the machine to cool for at least 5 minutes.· Make sure the switch is turned off after use. Please speak to me if you have any questions about the machine. (response);上级致下级 Memos from the Management;Its that time of year again. As you all know, Christmas is our busiest season of the year. Every year it is a struggle for management and supervisors to find the time and energy to organize a staff Christmas party. This year, we have decided to postpone the Christmas party until after our busy season. Party Details: Date: Third Saturday in January Theme: Celebration Food: Turkey, Christmas pudding, smoked salmon Special events: Karaoke and belly dancing We apologize that the celebration will have to wait until the new year, but we guarantee that it will be worth the wait. Anyone interested in volunteering to help out with the event is encouraged to call Lucy, our events coordinator. Lucys cell phone number is 1234-567-8900. Regarding this matter, please contact her outside of business hours. Thank you. Man