Tendering Process 投标程序.docxVIP

Tendering Process投标程序OBJECTIVE目标To ensure the proper procedures are followed and control measures are observed with regards to the invitation and processing of tenders and quotations for the award of contracts and for the purchase of goods and services for the property.确保正确地执行合同签订、物品和服务采购的招标和报价流程，并严格遵守相关控制措施。SCOPE范围The rules shall apply to all commitment of expenditure above RMB250,000, in respect of:规则适用于所有人民币250,000以上的支出，包括：Project / Capital Expenditure.工程项目、资本支出。Operational Expenditure.运营支出。General and Administrative Expenditure.行政管理费用支出。Special projects.特殊项目工程。PROCEDURES流程Invitation of Tenders and Quotations投标邀请和报价Waiver of tenders under special circumstances:特殊情况下的投标豁免In the event of an emergency or when it is expedient having regard to the interest of the company to do so.在紧急情况或者出于公司利益考虑的权宜情况下使用。In situations where the supply of specific goods is obtainable only from sole agent or performance of works / services is within the competence of only one specialist contractor.当特定的货物由独家代理或工程/服务项目由特定的承包商完成的情况下。In the above-mentioned situations where such waiver is exercised, the designated officer must be satisfied and the circumstances duly documentedin the event that such decisions are made. Such decisions are to be reported to the next higher level.当上述投标豁免情况出现，必须获得指定负责人的认可，豁免决定需有文件记录，且应呈报上级决策人。The list of suppliers and contractors shall be reviewed and updated yearly by the Purchasing Committee to ensure the quality and cost effectiveness of these suppliers and contractors. Beside their track records, the financial positions of these suppliers and contractors must be taken into account to ensure they have the financial capability to deliver and completed their contractual obligations to the property in the event that financial crisis are encountered.采购委员会需每年对供应商/承包商进行回顾和更新，以有效地保证采购质量和成本控制。除了回顾历史记录，必须同时考虑供应商/承包商的财务状况，以确保对方有足够的财务能力交付和完成合同义务。Tenders shall be in writing from at least three firms. Verbal quotations must be confirmed in writing by the firms concerned as