Handout 23--Identify and Evaluate Risks Activity—Part 2.docVIP

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Handout 23--Identify and Evaluate Risks Activity—Part 2.doc

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Handout 23--Identify and Evaluate Risks Activity—Part 2

Handout 2.3—Identify and Evaluate Risks Activity Part 1—In-Class Activity In-Class Activity Instructions Using the essential records you identified in Part 1 of the Session 1 Activity [see the DPR Essential Functions and Essential Records table (Table 1) on page 2 of Handout 1.7—Determine Essential Functions and Identify Essential Records Activity] and the information provided in Handout 1.6—The Division of Public Recreation (DPR) Overview, select one essential record and complete the DPR Risk Matrix table (Table 1) on the next page, with the following?information: In the Essential Record column, enter the essential record you selected from Part 1 of the Session 1 activity. In the Potential Risk column, list the risks to the DPR’s records. For example, the agency might face a risk of water damage to its records. In the Source of Risk column, record the potential cause of the risk. For example, the water damage might be caused by a leaky roof. In the Location of Impact column, record where the risk will have an impact. Agency-wide? One particular part of the building? One work process or function? One?system? In the Potential Effects on Essential Records column, list the potential effects of the risk. For example, mold and mildew might begin to grow on waterlogged records. In the Existing Control Measures column, describe any current steps, processes, or strategies your agency has in place to detect the presence of a risk, prevent it from happening, and/or mitigate its effects. In the How Likely is an Incident? column, rate the probability of the risk occurring, using the Risk Analysis Rating System provided on page 3 below. For example, in a rainy area, the likelihood of a roof leak that damages the records might have a higher rating than in a desert area. In the Severity of Effects column, rate the impact of the potential effects using the Risk Analysis Rating System provided on page 3 below. Table 1: DPR Risk Matrix Essential Record Potential Risk Source of Risk