Data Base Procedures - FLDOE Hub数据库程序fldoe枢纽.docxVIP

FloridaCollege SystemChapter 22010-11 DataSubmission ProceduresMay 1, 2010Chapter 2 –Table of ContentsSection 2.1 - Data Submission Procedures5DATA SUBMISSION PROCEDURE7EXAMPLE OF A TIMELINE9I.SUMMER END-OF-TERM (1E) AND FALL BEGINNING-OF-TERM (2B) DATA9SAMPLE INSTRUCTIONS TO SUBMIT DATA TO NWRDC10Section 2.2 - Data Submission Certification Forms13INSTRUCTIONS TO COMPLETE THE CERTIFICATION15Getting Started:15Completing the Form:15Section 2.1 - Data Submission ProceduresDATA SUBMISSION PROCEDURE1.0Introduction1.1The Need for the Data Submission ProcedureIn 1991, the Auditor General criticized the Division of Community Colleges, Bureau of Research and Information Systems, for its failure to implement and enforce a procedure that results in a more timely receipt of data that the colleges are required to submit to our agency. This procedure has been developed to formalize the data reporting process.1.2The Elements of the Data Submission ProcessThere are three elements to the process by which colleges submit data to the Community College and Technical Center Management Information Systems (CCTCMIS):A period of time during which the CCTCMIS is prepared to receive data for a particular submission.A process by which colleges submit and verify their data through verification/exception reports. If data is unreasonable, colleges can resubmit and clean-up all errors found during verification.A cut-off date.2.0Notification of Data Submission PeriodsAt the beginning of the reporting year, the colleges receive a timeline indicating the start dates and cutoff dates for all theCCTCMIS data submission periods.In addition, the colleges are notified in writing approximately one month before the due date for each data submission coordinated by the CCTCMIS. The CCTCMIS uses the Reports Coordinator as the primary contact person at each college for liaison activities concerning the submission of data.When the CCTCMIS finds it necessary to change any established, recurring submission p