外经贸英语函电与谈判中国商务出版社nit 1.pptVIP

* Part Two If any documents such as catalogues, price lists, order, copies of fax, etc. are sent with a letter, it is necessary to add enclosure notation to remind the receiver. The enclosure notation is usually placed two lines below the signature at the left margin. The marking may be in any of the following ways: Enclosure: 3 copies of... Encl. 3 catalogues Enc. 1 invoice Encls: as stated When copies of the letter are sent to others, you need to use the carbon copy notation below any enclosure notation at the left margin. It is used to show that the letter has been sent to someone relevant. The marking may be in any of the following ways, c.c./cc/bcc—blind carbon copy. e.g. c.c. Mr. J. Cooper 11. Enclosure Notation (附件) 12. Carbon Copy Notation (抄送) * Part Two A postscript is used to emphasize a point to which the writer wants to draw the reader’s attention. It is not for a point that the writer forgot to mention in the body of the letter. Rewrite the letter instead of using a postscript if you forgot to mention something. Sometimes, the postscript can be added by some executives in pen and ink for the purpose of adding a personal touch to their typewritten letter. The marking word of postscript is P.S. and should be placed at least two lines below any other notation and flushed with the left margin. Of all the 13 parts, seven are standard, principal and necessary. These parts include the letterhead, the inside address, the date, the salutation, the body of the letter, the complimentary close and the signature. The others are optional parts. These parts may be unnecessary for some letters and chosen as the writer wishes. Some letters may contain one or more of the optional parts, depending on the different situation of each writing requirement. 13. Postscript (附言/注) * Part Three Although formality in business letter writing is rapidly giving way to a less conventional and friendlier style, the la