Lesson Eight Minutes Writing会议记录写作.pptVIP

3.3 Minutes of Action 行动型记录 Action minutes show the same content as the narrative minutes, but in addition indicate any future action required and assign responsibility of tasks to specific people. Therefore, action minutes compromise between resolution and narrative minutes. Examples: 73 of textbook 4. Stages for Producing Minutes做会议记录的步骤 Before the meeting During the meeting After the meeting 4.1 Before the meeting Before the meeting starts, you should review a copy of the agenda to understand what the meeting is about. Also, examine the names of the attending participants in order to become familiar with the context of the meeting. You can also use the agenda to serve as the format for the minutes. Before the meeting begins, prepare an outline using the topics from the agenda and leave plenty of white space for notes. 4.2 During the meeting Use whatever recording method is comfortable for you: a notepad, laptop, tape recorder and so on. It might be a good idea to make sound recordings of important meetings as a backup to your notes. It can be replayed for the vital information that might have been overlooked. An important issue to remember is that writing minutes is not the same as transcribing. Effective note-taking does not mean you are recording every word that is spoken. Concentrate on getting the gist of the discussion and taking enough notes to summarize it later. The minutes of a meeting should serve as snapshot of the decisions and discussions, so keep them brief and to the point. 4.3 After the meeting You’d better write the minutes as soon as possible after the meeting. That is because on one hand the matters concerned are still fresh in your mind, and on the other hand, those who attended can be reminded of actions items, and those who did not attend will promptly know what happened. 4. Language in Minutes 1 Past tense and passive voice e.g. The Minutes of the meeting held on 21 January were agreed and signed. It was agreed tha