chapter two Conference Venue Selection 《会展英语》课件.pptVIP

Chapter Two Conference Venue Selection Learning Emphasis I. Focus Reading: Make a Grate Conference by Selected Site II. Situational Dialogues Dialogue A: Site Selection Dialogue B: Negotiationg about Conference Venue III. Practical Writing: Conference Venue Introduction and Selection IV. Extended Reading How to Choose a Meeting Venue Section I Brainstorming Directions: Look at the photograph below and read the four statements related to the photograph, then choose the statement that best describes the photograph, and then and then answer the question followed. This building is probably used for _____ study conference chatting dinner The principles of selecting conference site include __ Possible answer: Suitability; location; availability; size; facilities; cost, etc. Section II Focus Reading Make a Grate Conference by Selected Site Site selection is an important decision you will need to make early in the conference planning process. There are three fundamental elements involved in site selection—location, dates, and price. Early is a key word here. Conference planners should consider a timetable of at least 12 months to organize a conference. The more time you have to choose a site, the grater our options will be. The more options you have, the greater your ability to obtain preferred dates and negotiate with hotels and meeting facilities will be. How early should you start scouting conference sites? That depends on the size of the conference and the number of facilities available to accommodate you in the date you desire. 12 months is the suggested time frame in which to organize a conference. The competition for choosing meeting dates gets stiffer every year; smart planner start early. When you are considering location, you will want to keep in mind the following: a. Room Capacity Is it too large or too small? Remember that if you’re having a luncheon for 200 people you need to consider serving space, space for a dais for your honored gu