商贸英语信函的组成部分.ppt

The format of business letters Letterhead Inside Address Salutation Body Complimentary Close Signature Enclosure Letterhead The letterhead refers to the addresser’s address and the date of writing the letter. They may be positioned at the center or at the left margin of the top of the page, including your address, telephone number, E-mail and date. The date is usually placed two lines below the addresser’s information. It is usually shown in the order day/month/year (English Practice) or month/day/year (American Practice). Letterhead The date should always be typed in full and should not be abbreviated. It should be in one of the following forms: 3nd February, 2006 (English Practice) February 3nd, 2006 (American Practice) February 3, 2006 (American Practice) Avoid using the following abbreviations because of the difference between American and English styles. 5. 4. 2010 (can either mean “May 4th”, or “April 5th”) 2-6-2010 3/10/2010 Letterhead For example: 299 Xuefu Road Huzhou, 313000 Zhejiang Province May 3, 2008 Inside Address Inside address gives the full name, title and the address of the receiver, typed on the left corner of the letter one or two lines below the writers address and the date, is printed as it will appear on the envelope. For example: Inside Address 299 Xuefu Road Huzhou, 313000 Zhejiang Province May 3, 2008 Zhejiang Sunshine Cashmere Co., Ltd. No.288 Kangtai Road, Zhili town, Huzhou, Zhejiang ProvinceSalutation Letterhead Inside Address Salutation Salutation is placed at the left margin two lines below the inside address and two lines above the body of the letter. Generally speaking, we use Dear + Mr.\Miss.\Ms. + surname if we know his or her name. Otherwise, we often use Dear Sir/Madam. Dear Madam Liu (incorrect) Dear Miss Liu (correct) Body The body of the letter customarily consists of three paragraphs. The first paragraph acts as an introduction or an acknowledgement of the previous correspondence if any T