MinistryofEducationSingleDataReturnManual2015.docVIP

2015 SINGLE DATA RETURN A Manual for Tertiary Education Organisations and Student Management System Developers Specifications of the Ministry of Education and Tertiary Education Commission Data Requirements for the Single Data Return for the 2015 Academic Year Version 1.1 Ministry of Education 45-47 Pipitea Street, Thorndon P O Box 1666 Wellington Last Updated 16 September 2014 Table of Contents Summary of Changes for 2015 3 Introduction 4 Tertiary Education Commission (TEC) 5 The Collection Process 6 Conditions for Provision of Information 7 Key Messages 8 Qualifications Register 9 Course Register 11 National Student Index 12 Annual Maximum Fee Movement 13 Workforce Questionnaire (Staffing Return) 14 Performance-Based Research Fund (PBRF) 15 Definition of Theses Written in Te Reo Māori 16 Timetable and Extract Dates 17 Summary of Files Required for 2015 18 Identifying Enrolment Types 19 Information Requirements 20 Definitions 22 Reporting Requirements 23 Data Validation and Summary Report 25 Contact Centre and Liaison Contacts 26 File Specifications 27 File Specifications – Submitting Files 29 File Specifications – Definitions 30 File Specifications – Student File [STUD] 31 File Specifications – Course Enrolment File [COUR] 33 File Specifications – Course Register File [CREG] 34 File Specifications – Qualification Completion File [QUAL] 35 File Specifications – Course Completion File [COMP] 36 Field Descriptions 37 Field Index 113 Glossary of Terms 114 Appendices 118 Summary of Changes for 2015 File Specification change in file COUR Please note that values of AUS_RESIDENCY will be ignored in historical SDRs prior 2015. Column 73 becomes Field 2.13 Field Name = AUS_RESIDENCY Field Title = Australian Residential Status Field Length = 1 Field type = Character Fill character = N Column 74 remains as padded blank. FieldNo Field Name Field Title Field Length File Position Student Types 2.13 AUS_RESIDENCY Australian Residential Status 1 73 B,C,D (