Section C Practical Writing.ppt

Section C  Practical Writing WRITING MEMOS Notes on Memos Sample Reading Exercises CONTENTS Notes on Memos 备忘录是公司内部最基本、最常用的一种信息传递方式，如会议安排、情况报告、责任确认、问题处理等。备忘录通常由公司统一印制成标准的表格。 备忘录中To 一栏中的收笺人和From 一栏中的发笺人可以是姓名后加上其职位和部门，也可只写职位。收笺人的姓名前可写上Mr.，Mrs.，Ms.，Dr. 等，而发笺人的姓名前则不写。 Notes on Memos Subject 即内容标题，一般用名词或动名词词组等少数几个词做简略叙述。 内容部分是备忘录的主要部分，应力求简明、确切。 最后，结束时不用签名。如果备忘录同时还发给除收笺人以外的其他人，在末段cc:（或c:）之后写上其姓名即可。 Sample Reading Sample 1 MEMORANDUM To: All Departmental Managers From: Sales Manager Date: March 4th, 2008 Subject: Annual Sales Reports All Departmental Managers are reminded that the Annual Sales Reports are required to be sent to the Personnel Office by April 1st. If any difficulties are met in its completion by this date, please inform me. cc: Ellen Staley, General Manager Sample reading Sample 2 MEMORANDUM To: Mr. Lin, Regional Sales Manager From: Assistant Sales Manager Date: October 14th, 2008 Subject: Handling of the Enquiry I have dealt with the enquiry that you passed to me on Friday. The enquiry was from Mr. E. King, who wanted to know whether we could offer him a special wholesale discount. I told Mr. King that we could offer his company a 5% discount on orders over $1,000. Exercises MEMORANDUM To: The manager From: J. Rhodes, Sales Accountant Date: 20 January 2009 Subject: ______________________________ I have checked our records and I have found that Mr. Liu is correct in his complaint. I am afraid I was responsible for confusing his invoice (发票) with another invoice. I shall make sure that he gets a replacement invoice in the very near future. The complaint from Mr. Liu 1. It is important to write a good subject line in your memo. Read the memo below and write a s