ENTION MANUAL.ppt

REVISED LOSS PREVENTION MANUAL AUDIT2007 V-1.0 KEY DATES 2/1/08 – ORM Web Site Updated Word version of new manual self-audit FAQ’s (w/periodic updates) Comments/suggestions link (preferred method) 7/1/08 - Compliance Reviews, using old/current self-audit, on activities of FY 07-08 - Effective date of new requirements 7/1/09 - Audits, using new self-audit, on activities of FY 08-09 INTRODUCTION - MANUAL Basic Requirements: A comprehensive LP program for all state agencies with fifteen (15) or more employees (Legislation R.S. 39:1543) Comprehensive audit once every three (3) years (Act 11, Extraordinary Session 1998, R.S. 39:1543) Compliance review conducted during non-audit years Self-audit must be completed and available by the time of the audit OR compliance review If not, agency will NOT pass the audit! INTRODUCTION - MANUAL All employees must be made aware of the departmental or agency site-specific LP plan during orientation. documentation of what is included in the orientation (1.1.1.3) each location to maintain at least one hard copy of the plan or provide electronic access (1.1.1.4) Sample policies and procedures are included only as examples to be used in writing individualized plans “Shall” “Must” denote obligatory action and are prevalent throughout the manual. INTRODUCTION –AUDIT Old Audit: - Questions were very vague/general. - Determination of compliance by LP Management often based upon the LPO’s interpretation of whether or not the manual requirements were met. New Audit: - Questions similar, but more expanded and objective. - This is achieved by asking specific/detailed questions of all aspects of all programs with a yes or no answer (in most cases). AUDITIntroduction Layout Differences: Questions are more direct -’s: more ?s to