ContractReviewReport-DepartmentofHousingandPublicWorks.doc

Contract Review Report To support [extension/renewal] of the following contract(s): [Insert supplier(s) name] [Describe goods/services e.g. Travel Services] [Insert Contract No(s)] [Date] Document history Version Date Status Key changes made Author/s 0.1 13/06/14 Initial Draft Project Manager, Contract Management, PTD  Table of contentsTable of contents 2 1. Recommendation 3 2. Background 3 2.1. Basic information about the contract term and extension options 3 2.2. Background to the establishment of the contract(s) 4 2.3. Value/risk assessment of the contract 4 3. Contract value 5 3.1. Contract value 5 3.2. Arrangement usage 5 3.3. Leakage 6 4. Performance 6 4.1. Supplier feedback 6 4.2. Stakeholder feedback 6 4.3. Key Performance Indicators (KPIs) 7 5. Demand analysis 8 6. Market analysis 9 7. Benchmarking 10 8. Value for money 10 9. Improvements to contract terms 11 9.1. Improvements to date 12 9.2. New improvements 12 10. Continuous Improvement Initiatives 13 11. Risks and mitigations 14 12. Ongoing contract management 15 12.1. Contract manager 15 12.2. Contract management plan 15 13. Endorsement 16 Recommendation Briefly explain the reason behind the extension/renewal request and state the recommendation for which you are seeking approval: Example: The existing contract(s) between [Customer] and [Supplier(s)] for [goods/services] are due to expire on [date].There is an option in the contract to extend for a further two years. There is a continuing business need for the [goods/services]. Feedback on the supplier’s performance and a review of performance against KPIs has confirmed that [the Supplier] has provided excellent service in accordance with its contractual obligations. Market analysis (including benchmarking activities) also confirm that the pricing offered by the supplier is highly competitive and represents excellent value for money. It is not likely that better value for money will be obtained by going back to market for the [goods/servic