《秘书英语》07Filing Management.ppt

Unit 7 Filing Management Secretary English Objectives To grasp the words and expressions in this unit. To practice the situational dialogues skillfully. To be able to write memos, bills and forms as well as notices according to the given information. To know some cultural background knowledge about filing management. Contents Ⅰ. Lead-in Ⅱ. Language Points Ⅲ. Classroom Activities Ⅳ. Practical Writing Ⅴ. Exercises Ⅵ. Key to Exercises Ⅶ. Assignments Ⅰ. Lead-in As a secretary, you need to be able to operate at your desk swiftly and easily. Though setting up a filing system sounds difficult, it is a relatively easy task that can be made easier by a few filing tips and tricks. (1) Sit at your desk for a few minutes and figure out where you will instinctively look for things. (2) Now that you know where you will naturally look for information, you must determine whether an alphabetical, numerical or subject filing system will work best for you. (3) Next, roughly determine your storage needs. (4) Invest in a good labeling system for clarity and easy access. (5) Now you are ready to purchase file folders. . Ⅱ. Language Points 1. correspondence [k?ris‘p?nd?ns] n. （信函）通信 corresponding adj. 相应的 correspond …with 　与…通信，　与…一致 All the correspondence between he and me are preserved in the safe. 我和他之间的所有信件都保存在保险柜里. What he does doesn’t correspond with what he says. 他言行不一致. 2. transfer [tr?ns‘f?:] v. 转移 He has transferred from Guangzhou Branch to Bejing Head Office. 他已从广州分公司调入了北京的总部。 Ⅱ. Language Points ３. issue [‘isju:] v. 发布 An important piece of news was issued in the conference press the day before yesterday. 前天在新闻记者发布会上发布了一条重要消息。 4.consistent [k?n‘sist?nt] a. 一致的 This statement is not consistent with what yoo said yesterday. 这个说法与你昨天说的不一致。 Ⅱ. Language Points 5. advantage [?d‘vɑ:ntid?] n.有利因素, 优势; 益处, 利益 Do you think the advantages of TV outweigh the disadvant