ferpaandrecordsretentionpresentation-caccrao.ppt

* This summarizes what FERPA says about parents in plain English. This is a good “post-it” for quick reference. * These next two slides relate to parents. This slide identifies what FERPA specifically says about how we can, if we wish, release information to parents. Institutions are not required to release any information to parents. Many faculty have questions about what to discuss with parents regarding their child’s academics. They should know that they just can’t talk about anything with the parents. If this hasn’t occurred at your institution already, you might want to propose a policy regarding what to say to parents, or at least how to handle parental requests, about their child’s records/academic performance. * * Under f., there have been times when accrediting groups have requested a random set of records to be reviewed by an accreditation team either prior to the on-site visit or during the on-site visit. This exception permits school officials to provide this information to members of the accrediting team without obtaining the student’s written permission as long as the release is to comply with part of the accreditation process. Under g., this is where an institution may release non-directory information to parents. This also identifies the conditions under which parents qualify. IRS Code of 1986, Section 152 basically says that, in the last and most-recent federal income tax return of the parent, the student has been identified as a dependent. Institutions must determine that dependency first before releasing information to parents. If the dependency cannot be established, the parents are not entitled to non-directory information under this exception to written permission. There is a summary slide later on what FERPA says about parents. * Under f., there have been times when accrediting groups have requested a random set of records to be reviewed by an accreditation team either prior to the on-site visit or during the on-site visit. This