respnsibilities.docVIP

Unit one Fill in the blanks with the words and expressions listed below. Some secretarial positions require that secretaries have specialized skills. Legal secretaries, for instance, are supposed to prepare legal papers under the attorney’s supervision. In other words, legal secretaries must be able to classify legal papers according to the attorney’s requirements. They may also review journals and write reports for the attorney and should be able to present ideas clearly and coherently. When writing such reports, legal secretaries are not free to express their own thoughts and views. They must write the reports in the tone of the attorney. In order to accomplish their assignments well, legal secretaries should be able to take directions easily and listen to the attorney carefully for instructions. They should also be able to access information quickly by being highly organized. In addition, legal secretaries should have clear and in depth understanding of the duties and responsibilities needed to be effective in the job. When confronted with a problem, they should actively seek a solution. Translate the following sentences into Chinese, paying special attention to the underlined words. A secretary is required to coordinate and maintain effective office procedures and efficient work flow. 秘书应能很好地协调和保证办公程序和工作运行的正常高效. You can’t find the city on the map if you don’t know the coordinates of latitude and longitude. 如果你不知道这座城市的经纬度, 你在地图上就找不到它. A secretary is expected to refer visitors to the executive or other appropriate persons as circumstances warrant. 秘书应将来访者引荐给上司或根据具体情况引荐给其他适合的人. The court has issued a warrant for arresting the murderer. 法院已经发出了逮捕杀人犯的证明. A secretary is expected to sort, read, and annotate incoming mail and documents. 秘书还应能分类、阅读和评注来函文献。 Although Jack is sometimes out of sorts, he is really not a bad sort. 尽管杰克有时脾气暴躁， 可他并不是个坏人。 A secretary is expected to research and abstract information and supporting data in