u.s.departmentoftheinteriorsmartpayintegratedcharge.pptVIP

U.S. Department of the InteriorSmartPay Integrated Charge Card DOI Business Management Conference Cynthia Martin DOI Integrated Charge Card, Program Manager About: The DOI Integrated Charge Card Small purchases, travel and fleet functions Individual accountability with central financial management Streamlines administrative process Leverages buying power Maximizes tax exemption State Tax Exemption When does the government pay taxes for goods and/or services? …even though it’s against the Constitution Bill paid directly by the government Bill paid by employee (government charge card) to be reimbursed by the government To find a particular state’s policy: search “state tax exemption forms overview” Best Practice: Centrally Billed Lodging Bureau of Reclamation Minerals Management Service U.S. Geological Survey Office of Special Trust (June 19, 2006) Office of Surface Mining (July 19, 2006) Trip Cost Comparison typical 4-day trip Washington, D.C. to New Orleans, Louisiana Centrally billed lodging Airfare $365.00 Agent fee 10.50 Rental car/parking 375 .00 Lodging 360.00 MIE 100.00 Employee liability $100.00 (Payment due bank regardless receipt of travel reimbursement) No centrally billed lodging Airfare $365.00 Agent fee 10.50 Rental car/parking 375.00 Lodging 418.00 MIE 100.00 Employee liability $518.00 (Payment due bank regardless of receipt of travel reimbursement) What’s New: OMB Circular A-123, Appendix B Issued August 2005 Requires Agencies to maintain internal controls that reduce the risk of fraud, waste, and error in government charge card programs. Required credit checks on all new purchase and travel card applicants prior to issuing a card. Revised April 28, 2006 P.L. 109-115 revised requirement for credit check DOI all or none because of integrated card program Management Control:Taking Charge