chapter 2 meo writingchapter 2 memo writing.pptVIP

* Different memo styles All follow generally the same guidelines Chapter 2 Memo Memo Writing I. General Introduction II. Sample Reading III. Useful Expressions IV. Writing Practice I. General Introduction 1. What is a memo? 2. How is a memo laid out? 3. How to write a memo? 1. What is a memo? A memorandum ??[mem?’r?nd?m]—or memo for short，is an intra-company (internal) document that is generally short, focuses on a single topic, reports information, makes a request, or recommends action. 备忘录（memorandum or memo ）大致可分两类： 第一类属于正式公文，常作为外交函件或商业合同的补充条款或事项，具有一定法律约束性，因此文体正规，措词严谨。 第二类备忘录是一种非正式的商务文件、便条，多用于公司或机关内部，是以书面形式来交流内部事务的一种简便函件。它可以用来解释政策、程序和指示；发布通知，提出信息和行动要求；答复要求。也可以用来提醒事务或对决定、电话交谈、会议提供书面记录。由于这类备忘录流通于一定单位内部，因此大多格式简明、语言通俗。 我们将主要介绍第二类备忘录即商务备忘录（office memos）。 Functions Inform reader of new information -informative (i.e., policy changes, etc) Persuade reader to take action - persuasive (i.e., attend meeting, etc) Memo versus Letter Memos resemble letters in that they communicate information and are commonly used in the world of business writing. However, memos differ from letters in several important ways: Memos are almost always used within an organization . Memos are usually unceremonious in style. Memos are short and to-the-point . Memos do not have a salutation and complimentary close. Memos have a specific format. 2. How is a memo laid out? Memo Heading Body Parts of a Memo Memo To: From: Date: Subject line: Opening Segment --- the purpose of the memo ( a brief overview of what the memo will be about, approximately the length of a short paragraph. ) Body Text Segment --- task: what you are doing to help solve the problem ---discussion: all the details that support your ideas Clo