maintenanceandrefurbishmentpolicy2010.docVIP

MAINTENANCE and REFURBISHMENT POLICY 2010 CONTENTS 1.0 Policy Statement 2.0 Maintenance and Business as Usual (BAU) Operations 3.0 Definition of Condition 4.0 Condition Survey 5.0 Responsive Maintenance 6.0 Planned Maintenance 7.0 Long Term Maintenance 8.0 Painting Programme 9.0 Minor Works and Minor Refurbishment 10.0 Major Refurbishment 11.0 New Builds and Development Pipeline Maintenance 12.0 Leased Property Maintenance 13.0 Student Accommodation Maintenance 14.0 Energy, Environment and Carbon Management 15.0 Equality and Diversity 1.0 Policy Statement The University shall provide and maintain safe, secure and healthy working conditions for all staff, students and visitors. The Estates Committee will set the standards of condition to which the University will aim to maintain its land and buildings (property) within the context of allocated resources. The standards will be driven by Key Performance Indicator (KPI) targets recorded in Estates Strategy with performance against target reported annually through Estates Committee to University Court. The University’s intention is that property should be maintained in a sustainable, safe and secure condition. The long term goal for maintenance services is to introduce a planned maintenance programme and secure funds to accelerate implementation of Long Term Maintenance (LTM) and compliance issues across the estate. The Estates and Buildings Office (EBO) will identify the techniques and scope of work necessary to meet the targets in order that maintenance costs can be identified, affordability assessed and funding allocated to the correct budget centre and dealt with appropriately. 2.0 Maintenance and Business as Usual (BAU) Operations 2.1 Maintenance, in the context of the University, refers to the maintenance, repair and refurbishment of facilities, buildings and grounds to an agreed standard of condition Maintenance – the work of keeping something in proper condition Repair – th