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一、文法上 1、切忌主客不分或模糊 例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.” 应改为：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. 2、句子不要凌碎 例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. （. Because应该改为because） 3、结构对称，令人容易理解 例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant’s lease intentions and ink alterations of the contract. 4.单复数不要搞乱，不然会好刺眼，看不舒服 例如: An authorized person must show that they have security clearance. 5.动词主词要呼应 例如：This is one of the public-relations functions that is under budgeted. This is one of the public-relations functions, which are under budgeted. 6.时态和语气不要转变太多 7.标点要准确 例如: He did not make repairs, however, he continued to monitor the equipment. 改为: He did not make repairs; however, he continued to monitor the equipment. 8.选词正确. 9.拼字正确. 10.大小写要注意.非必要不要整个字都是大写,除非要骂人 例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样. 要强调的话,用底线,斜字,粗体就可以了. 二、文体上 1.可读性. 对象是大学程度的话,用高中的英文就行,不要以为人人都是语言大师.多用短句(15-20字吧)。技术性的字,就更加要简单易明. 2.注意段落的开头. 一般来说,重要或强调的事情都放在信件或段落的开头,而句子就放在最尾. 例如: Because he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape. He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally. 两者强调的事情就有分别了. 3.轻重有分. 同等重要的用and来连接,较轻放在次要的句子里. 4.意思转接词要留神. 例如: but (相反), therefore (结论), also (增添), for example (阐明). 分不清furthermore和moreover就不要用啦. 5.句子开头不要含糊不清的主词. 例子: These decisions have been a big disappointment to the committee members. They have delayed further action. They是指什么呀????开头少用this, that, it, they, 或 which. 6.修饰词的位置要小心。 例如: He could only reimburse the cost after July 15. 应为 He could reimburse the cost only after July 15. 7.用语要肯定准确.切忌含糊. 例