Business_meeting概要1.pptxVIP

Business Meeting;Main Points;1. Types Purpose;2. ProcedureS;2.1 Preparation;e.g. Thank you for the email. I’ll go to your office to discuss the issue at 3 o’clock on June 21st. Thank for the invitation, but I’m afraid I won’t be in on Friday. However my colleague Li will stand in for me.;Phone call: considerate polite e.g. Could we schedule a time to meet next week? How about 14:00 after lunch? See you on Monday at 7. Sure, no problem. Shall we say Thursday at ten? I’m afraid I have another appointment then. Right, so we’ll meet Friday at ten, then, at your office.;2.2 Opening;Right, let’s begin. (Starting) It’s a pleasure to welcome…(Welcoming) I’d like to introduce… (Introducing) There are three items on the agenda. (Setting the agenda) Mary, could you take the minute? (Defining roles) Kelvin, I wondered if you’d like to tell us something about…? (Defining roles) The purpose of this meeting is to…(Stating purpose / aims / objectives ) I would like to finish by 10 o’clock. (Timing);Meeting inside a company e.g. Can I have your attention? Id like to get things under way. OK, everybody, we seem to be complete. Can we get started? Meeting with clients e.g. OK, if you like, we can start now. International meeting e.g. Since the majority of the required number is present, the meeting is formally declared to be convened.;Set the objective e.g. The purpose is to make a general review of our activities during this past year, and to propose new plans for activities during the coming year. Timing e.g. We’ve scheduled one and a half hours for the meeting.;;2.3 During the Meeting;Typical Example;Mr. Smith: I cant agree with you (disagree),because we used the same agency for both the Japanese and U.S campaigns, and the campaigns were very similar, but the response was 40% higher in Japan (clarify, request information). Mr. William: Ill tell you what I think the trouble is. They used visuals and music to convey an overall image, but did not say much