How to Write a Formal Email(怎样写出一封正式邮件).docxVIP

How to Write a Formal Email Clarity, conciseness and being correct are the keys! To write a formal email, follow these guidelines./Write-a-Formal-Email 1Use a neutral Email address. Your Email address should be a variation of your real name, not a username or nickname. Use periods, hyphens, or underscores to secure an e-mail address thats just your name, without extra numbers or letters, if you can. Never use an unprofessional email address. No one will take you seriously if your reply-to is monsignor.harry.manback@slip’./Write-a-Formal-Email /Write-a-Formal-Email2Use a short and accurate subject header. Avoid saying too much in the subject header, but make sure it reflects the content of your Email to a person unfamiliar with you. If possible, include a keyword that will make the Email content easier to remember and/or search for in a crowded inbox. For example, “Meeting on March 12th” is specific enough that the email topic won’t be mistaken for anything else but not so specific as to be distracting (ex. “Schedule, Guest List, Lunch Requests, and Meeting Overview for March 12th). /Write-a-Formal-Email /Write-a-Formal-Email3Use a proper salutation. Addressing the recipient by name is preferred. Use the persons title (Mr. Mrs. Ms. or Dr.) with their last name, followed by a comma or a colon. Optionally, you can precede the salutation with Dear... (but Hello... is acceptable as well). Using a last name is more formal and should be used unless you are on first-name terms with the recipient. If you dont know the name of the person youre writing to (but you really should try to find one) use Dear Sir/Madam or Dear Sir or Madam followed by a colon. /Write-a-Formal-Email4Introduce yourself in the first paragraph (if necessary). Also include why youre writing, and how you found that persons Email address, or the opportunity youre writing about. Ex. My name is Earl Rivers. Im contacting you to apply for the administrative assistant position listed on CareerXYZ.com.My name