商务英语写作基本规则（英语）.ppt

Basic Principles of Business English writing Read the following memo From : office of the GM To: Head, production department Date : Feb.1 Subject: trip by the GM Below are details of the factories the General manager will visit. In each one, the GM would like to speak to all members of the Production Department. Please inform each factory and ask them to cancel all other appointments. March 8 Kuala Lumper March 9 Singapore March 10 Singapore March 11 Jakarta Write a letter to Bob Smith in Singapore. Saying what you have writing about. Saying when the GM will be in Singapore Saying who he wants to talk to while he is there Asking them to cancel all other appointments. Letter 1 Dear Mr. Smith, I am writing about our General manager’s forthcoming visit to your factory. He will be in Singapore on March 9 and 10. he would like to speak to all members of the Production department in your factory. Please ask them to cancel all other appointments. Thank you for your arrangements! Sincerely, Mary Simms Letter 2 Dear Mr. Smith, It is quite a long time since we say each other last time in London. how are you? I am writing about our General manager’s visiting to your factory. He wants to know the development of your factory. He will be in Singapore on March 9 and 10. It is very important for you because it concerns the future of your factory, so you should prepare good enough. He wants to speak to all members of the Production Department in your factory because he wants to know everyone’s ideas about the development of the factory. Please make sure that all of them need to cancel all other appointments in those two days to welcome the General manager. Thank you very much for that! Sincerely Mary Simms Basic principles A : Correctness 1 Correct Style (no colloquial English ) a If the construction couldn’t be finished in time, what should we do? I think we should fine the Party who is responsible for the delay. b Any delay of completion of the construction work