商务英语函电Unit 12 Common Business Documentation.ppt

Part One: Teaching Aims Requirements: 1. Help students to learn and master key words, phrases and requirements about various business documents or forms. 2. Help students to learn some routine work of preparing such documents or forms in international trade. 3. Help students to learn how to make or fill in commercial forms. Part Two: Background Knowledge I. Usually, documents should have the following characteristics: ?Accuracy: The details in documents must be in stnct conformity with those in the sales contract. No ambiguous words or expressions should be used. ?Completeness: Every necessary detail should be included in each document． ?Conciseness: No redundant words or expressions should be used，and no correction should be made on the document. ?Promptness: Make sure the documents are ready when they are needed, so that unnecessary delay or confusion can be avoided. Ⅱ . Sorts of business documents 1. Government control documents A. Import License B. Foreign Exchange License C. Export License D. Certificate of Origin E. Inspection Certificate F. Consular Invoice G. Customs Invoice 2. Commercial Documents Commercial documents are generally issued by the importer, exporter or some relevant non-governmental business organizations. They aim to ensure smooth transactions and usually include： A. Pro forma Invoice B. Commercial Invoice C. Ouality Certificate E. Weight Certificate 3. Financial Documents A. Application Form for International Money Transfer B. Drafts C. Banker’S Draft D. Commercial Draft E. Sight Draft F. Time Draft G. Letter of Credit 4. Transportation Documents A. Shipping Note B. Packing List C. Bill of Lading D. Consignment Note(rail/road) E. Air Waybill F. Parcel Post Receipt G. Combined Transport Documents H. Arrival Notification I. Definitions: 1.The commercial invoice is essentially a bill (i.e. invoice) from the seller (the exporter) to the buyer (the importer) describing the parties to the agreement, the goods to be sold, and the terms involved