商用书信结构.pptVIP

The Structure of English Business Letter (商用书信结构)  ( 8) Reference Number (参考文号) ( 9) Attention (承办人) (10) Subject (事由) (11) Dictation Initial (发信人及打字员姓名缩写) (12) Enclosure (附件) (13) Carbon Copy (副本抄送) (14) Postscript (附记) 8. Reference Number (參考文号) ? It consists of the initials of a department and a file number; ? Persons answering the letter, or referring to it, are expected to quote the reference so that the papers can easily be found in the files. Samples of the Reference Number In reply, please quote our No. Please refer to: In reply, please refer to: Please mention No. File No. 9. Attention (承办人) ? When the inside address is directed to a firm name and the writer wishes a certain person or specific department to also be aware of the contents of the letter, an attention line should be used. ? Two space below the last line of the inside address and flush with the left margin. Samples of the Attention Attention of Attention: Attn. : 10. Subject (事由) ? It is often omitted, but its inclusion is a courtesy to the readers. By alerting them to the content of the letter message, the writer enables them to decide whether the letter requires immediate attention. ? It should be underlined or typed in capitals. Still, it can follow “RE:” or “Subject:” Samples of the Subject Gentlemen: Looking for Customers 11. Dictation Initial (发信人及打字员姓名缩写) ? It consists of the signer’s initials in capitals followed by a slash or Colon. ? It is followed by the typist’s lowercase initials, this item serves as a reminder of who prepared the letter. Samples of the Dictation Initial Sincerely, George Wien George Wien General Manag