国际商务英语写作 5.pptVIP

Writing By Suling Shao Report Writing 报告写作 Memorandum and Informal, Short Reports 备忘录与非正式的短篇报告 Proposals and Formal Reports 建议书与正式报告 Punctuation Marks 标点符号 Parts of a Business Letter Date Senders Address Inside Address Salutation Body Closing Enclosures Typist initials Date The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending which format you are using for your letter, either left justify the date or center it horizontally. Senders Address Including the address of the sender is optional. If you choose to include it, place the address one line below the date. Do not write the senders name or title, as it is included in the letters closing. Include only the street address, city and zip code. Another option is to include the senders address directly after the closing signature. Inside Address The inside address is the recipients address. It is always best to write to a specific individual at the firm to which you are writing. If you do not have the persons name, do some research by calling the company or speaking with employees from the company. Include a personal title such as Ms., Mrs., Mr., or Dr. Follow a womans preference in being addressed as Miss, Mrs., or Ms. If you are unsure of a womans preference in being addressed, use Ms. If there is a possibility that the person to whom you are writing is a Dr. or has some other title, use that title. Usually, people will not mind being addressed by a higher title than they actually possess. To write the address, use the U.S. Post Office Format. For international addresses, type the name of