Memo(备忘录)地写法.pptVIP

Format To: recipients’ names and job titles E.g. To: David Lin, Sales Manager It is usually not necessary to use Mr., Mrs., Miss or Ms. unless the memo is very formal. From: your name and job title Format Date: current date Subject: The subject line should be specific and brief. E.g. “ Mandatory Employee Benefits Meeting” rather than “Meeting” How to write a subject line Write a complete sentence The company is going to install a new security system. Omit all the unnecessary words Install a new security system Rearrange the word order security system install Change the part of speech Security system installation Format Body: Opening: State or emphasize the purpose Discussion: Reasons, details or explanations that support the main idea. Closing: A requirement or informing action to take. Use separate paragraphs to present ideas: each paragraph should concentrate on one idea. Exercise Suppose you are the president of a company. Write a memo to the vice-president, Percy White, to notify him the employee’s training on computer and ask him to write a plan. The following information should be included in the memo: 1. time and place of the training; 2. how many people and who should attend the training; 3. how to organize. 4. other matters. Sample To: Percy Shelly, Vice President From: Li Ming, President Date: January 20, 2008 Subject: Computer Training I am writing this MEMO to inform you that we are going to have a computer training among our employees. And the details are listed as follows. Firstly, I would like you to design our own in-house computer-training program. We had better classify the employees according to their posts and put them through the program in turn. Secondly, the position will commence at the end of May and will last through to the end of August. Finally, please write up a brief plan, describing your additional ideas and suggestions concerning this training. If you have any questions, pleas