涉外秘书英语-Unit-7.ppt

Practical English Course for Foreign-oriented Secretary Arranging a Meeting and Convention Study Objectives 掌握秘书筹备和策划会议的基本流程 了解用英语主持各种公司会议常用语 掌握英文会议通知及会议记录的写法 掌握商务场合送礼的礼仪 Effective Meeting Preparation Tips Preparing related documents, ensuring accuracy of those materials. Judging whether the potential benefits worth the cost of the meeting or not analyze the cost from the point of view of how much each person in attendance makes per hour, in addition to what is not getting done by the meeting attendees because they are in the meeting. Choosing a right time for all of the needed people available for this meeting (including decision makers). Allot the attendees some time to prepare and get psychologically ready. Arranging the meeting place and make the best physical layout of the room for the meeting. Effective Meeting Preparation Tips Notifying all the people the time and place of presence. Meeting arrangements need to be made, name cards (tent cards)座台餐牌；放在桌上的三角立牌refreshments, pens and paper, audio visual equipment,(视听设备)etc. Allocating roles (Who is to prepare the agenda? Who is the host/ recorder/ backup, etc.). Contents Dialogues ABC company is going to have a board meeting on Wednesday September 17th at the Supreme Hotel, Susan is talking with Mr. Henry Stevenson about the arrangement for the conference. Dialogues Dialogues Dialogues Dialogues Dialogues Dialogues Dialogues Dialogues Dialogues Dialogues Dialogues Dialogues Dialogues Useful Expressions Useful Expressions Useful Expressions Useful Expressions Useful Expressions Useful Expressions Useful Expressions Useful Expressions Sample Writing Sample Writing Sample Writing Sample Writing Sample Writing Sample Writing Sample Writing Sample Writing Sample Writing Sample Writing Exercises Exercises Exercises Exercises Exercises Exercises Exercises Exercises Exercises Exercises Exercises Exercises Exercises Social Etiquette Social Etiquette Social Etiquette Social Etiquette Social Etiquette Social Etiquette S