Lesson-9-Business-Meetings商务英语-商务会议.pptVIP

How do you usually hold a meeting? Main Points 1. Types Purposes 类型和目的 2. Procedure 步骤 3. Useful Expressions 表达 4. Tips to Organize the Perfect Business Meeting 建议 1. Types Purpose Information-giving 信息给予 Problem-solving 解决问题 Brainstorming 头脑风暴 Decision-making 决策 Profits 盈利 Execution 执行Administration 管理Mutual understanding Product development etc. 2. Procedure Preparation 准备 Opening 开场 During the meeting 会议 Closing 结尾 Writing Minutes of the Meeting 会议记录 Make it clear what the theme of the meeting is. Make it clear when and where the meeting will be held. Give notice to the participants by memo, phone or letter. ?so the participants can well prepare for the meeting beforehand Preparation Invitation (e-mail or phone call) e.g. E-mail Subject：Sales Meeting Beijing 11 July 2007； Reason: We need to finalize the next product launch（产品发布）. Suggestion: We should have a meeting before the Shanghai fair（交易会） in July. How about June 21? Options: If the date mentioned isn’t possible for you, please suggest an alternative（替代选择） in that week. e.g. Thank you for the email. I’ll go to your office to discuss the issue at 3 o’clock on June 21st. Thank for the invitation, but I’m afraid I won’t be in on Friday. However my colleague（同事） Li will stand in for me. Phone call: considerate（体贴的，周到的） polite e.g. Could we schedule（安排） a time to meet next week? 询问对方是否有意开会 How about sometime after lunch? 建议会议时间 See you on Monday at 7. 确认开会日期和时间 Sure, no problem. Shall we say Thursday at ten? I’m afraid I have another appointment then. Right, so we’ll meet Friday at ten, then, at your office. Opening Starting 开头 Welcoming 欢迎 Introducing 介绍 Stating purpose/aims/objectives 说明意图 Setting the agenda 确定议程 Timing 定时 Defining roles 选定角色 Right, let’s begin. (Starting) It’s a pleasure to welcome…(Welcoming) I’d like to introduce… (Introducing) There are three items on the agenda. (Setting the agenda) Mary, could you take the minute? (Defining roles) Kelvin, I wondered