商务英语写作课件杨晓斌编著 ISBN9787811343311Section 29 备忘记录 Memos and Minutes.pptVIP

Section 29 备忘记录 Memos and Minutes I. 要点概述Main Points 1.What is a memorandum? 1. What is a memorandum? A memorandum or memo is a note or communication that aids the memory by recording events or observations on a topic, such as may be used in a business office. The plural form is either memoranda or memorandums. It is a written form of communication most often employed in business environments. It is an informal record, in the form of a brief written note or outline, of a particular legal transaction or document for the purpose of aiding the parties in remembering particular points or for future reference. A memorandum is typically written using the following structure: a) To: The person receiving the memorandum; b) From: The person writing the memorandum; c) Date: Usually a formal manner of writing the date; e) Subject: A short title descriptive of the topic for discussion in the memorandum; f) Introduction: Explaining why the memorandum has been written and what topic the memorandum will discuss; f) Body: discussing the topic in detail--explaining what exactly and itemizing when possible; g) Conclusion: explaining what will or should happen next, when the follow-up will occur and why the date is important. A memorandum can also be a legal document setting out the terms of an agreement or contract as in a Memorandum of Sale, Memorandum of Shipment, or Memorandum of Understanding. 2. What are minutes? Minutes also known as protocols may be notes recounting the transactions occurring at meetings or official proceedings, records kept by courts and corporations. They often give an overview of the structure of the meeting, starting with a list of those present, a statement of the various issues before the participants, and each of their responses thereto. Minutes are often created at the moment of the hearing by a typist or court recorder at the meeting, who may record the meeting in shorthand, and then type the minutes and issue them to the participants afterwards