Unit 7.5 Minutes of meetings数字时代的商务英语写作.pdf

Unit 7 Business Reports Proposals 第七章 商务报告与计划书 Unit 7.5 Minutes of meetings 7.5 会议纪要 Minutes of Meetings ❖ Meeting minutes summarize a written record of the business transacted at a meeting, and may well carry some legal and authoritative force. ❖ May well have some legal and authoritative force. ❖ Must summarize the major contributions to the discussion in such a way that each speaker’s interactions are recorded ❖ Must be clear about what the speaker “meant”, not just what the individual “said”. The process of minutes writing is a process of interpretation, not just repetition Elements of Meeting Minutes ❖ Elements to be included in a minutes: 1. Heading (including where and when the meeting was held) 2. List names of present (who was there) and Absent 3. Describe minutes of the previous meeting (note any corrections and state the minutes were accepted as a true record of the meeting [with the above corrections, where applicable]) 4. Record old business, new business, announcements, and reports; 5. Include the precise wording of motions; 6. Record the vote and action taken; 7. Conclude with the name and signature of the individual recording the minutes. • Formal meeting minutes • Informal meeting minutes • Summaries of topics discussed • Decisions reached • Action items (Organizations may include a list of action items as part of their minutes so that individuals know what task has been assigned to whom and the due date.) Informal Meeting Minutes highlighting Actions Association’s monthly meeting by executive committee members Example 1: Nomination Committee Chair reported the progress of putting together a slate for the Association’s annual election ACTION relating to nominating committee : Bertha as the Chair of Nomination committee will send emails to R