清华社课件计算机专业英语3.7 An inquiry letter and its reply.pptxVIP

计算机专业英语

UnitThreeDatabase

3.7Writing:AnInquiryLetterandItsReply.Thestructureofaninquiryletteranditsreplyfollowsaclearformat,witheachsectionservingaspecificpurpose.Thecontentwithinthesesectionsdeterminestheeffectivenessofyourcommunication.Towriteaprofessionalinquiryorresponse,youmustchooseanappropriateformatandincludethenecessarycomponentsinthecorrectorder.Thisguideprovidesanoutlineforbothtypesofletters,includingstandardheadings,keydetailstoinclude,andvariationsbasedonthecontext(e.g.,businessinquiries,technicalproductrequests,orservicequotations).Thestructureofyourletterdependsonyourobjective—whetheryouarerequestinginformation(inquiry)orprovidingadetailedresponse(reply).Byfollowingtheproperlayoutandincludingrelevantdetails,youensureclarity,professionalism,andahigherchanceofasuccessfulbusinessexchange.

1.AnInquiryLetterKeyWritingPoints:Purpose:Usedtorequestdetailedinformationaboutproducts/servicesfromsuppliers,manufacturers,orserviceproviders,suchaspricing,specifications,technicalsupport,deliverytime,etc.

1.AnInquiryLetterStructure:SubjectLine:Conciselystatethepurposeoftheinquiry(e.g.,?InquiryaboutCloudServerSolutions).Salutation:Useaformalandpolitegreeting(e.g.,?DearMr.Smith?or?DearSalesTeam).

1.AnInquiryLetterStructure:Body:Introduceyourself(companyorpersonaldetails).Clearlyspecifytheproduct/servicebeinginquiredabout(e.g.,model,version,quantity).Askspecificquestions(pricing,discounts,after-salessupport,etc.).Expresswillingnessforpotentialcooperation.Closing:Endpolitely(e.g.,?Lookingforwardtoyourreply).

1.AnInquiryLetterStructure:Signature:Includeyourfullname,jobtitle,company,andcontactdetails.

1.AnInquiryLetterLadies/Gentlemen,FromthelatestissueofComputerWorld,wehavelearnedaboutyourBusinessGuidesoftwarepackageforIBM-c