Chapter 1 Note.ppt

English Practical and Commercial Writing and Translation Did you know that… If each of 100 million workers made just one $10 communication error, it would cost the economy more than one billion dollars. The average executive spends four hours a day reading letters, emails and reports.? Eighty percent of those executives say much of this time is wasted because of poorly written materials. Many employees from executives to support staff require extensive training in order to write clear and concise business correspondence An Overview of Business Writing It is a valuable business asset to be able to write effectively, because a great deal of business is conducted via writing; effective business letter writers can use their writing skill to help increase their company’s sales and profits by building up good relations with customers, employees, and the public; proficiency in writing gives self-confidence to the man or woman in business, which is a necessary quality for business success. I. The format of note writing Every note is made up of five essential parts, including heading, salutation, body, closing and signature. They comprise the structure or framework of your note. You should follow the general form if you want to produce a correct and acceptable note. Heading Salutation (use colon or comma) Body Closing Signature Date Dear______:/, _______________________ ___________________________ ___________________________ _______________ _______________________ ___________________________ __________________ Sincerely, Signature II. The main points of note writing for attention The important points of note writing for attention are clearness, conciseness, coherence, correctness, completeness, and courtesy. A. Clearness Note writing should be unambiguous and clear enough for addressees to catch its meaning but not to misunderst