HowtoretrieveyourbudgetreportinSAP-LosAngelesMissionCollege.ppt

* Los Angeles Mission College Budget reports Administrative Services Sr. Accountant Jerry Huang 2010 Los Angeles Mission College Logon to your SAP GUI In your SAP Easy Access screen, double click on “LACCD Reports” also known as ZLAC If you don’t have “LACCD-Reports” as a favorite in your screen, you can create one by clicking once on “Favorites” which locates on top of the SAP Easy Access screen and choose “insert transaction” A small strip window will pop up and type “ZLAC” in the strip window and press “Enter”. “LACCD Reports” will appear as your favorites on your SAP Easy Access screen Double click on LACCD-reports and you will see a report with branches with a “+” sign Examples in next few slides Type “ZLAC” here and press “Enter” Each person has different screen set up. You may not have the folders I have shown on this screen. LACCD-Reports shows up. Double click this node and you will see a tree-like menu like the one in next side You can expand this tree-like menu by clicking “+” sign. For budget report, you click on the “+” in front of “Funds Management” . In Funds Management. You can click on Master data, Detail and Summary. Your screen will look like the one in next slide Click the white arrow to go back to previous screen. Click “Financial Report by Fund” under “Summary” for your budget report If you oversee several departments or many programs and you want to see how much was spent in their supplies account, 452100, you double click “Financial Report by Major and Sub Major Object” under “Summary” for your report We’ll show some examples in the next few slides. First, we double click “Financial Report by Fund” and we will see a screen like the one in next slide. Type the program # here and you can see the budget report of 10424 You can type *M* in “Funds Center”. “M” is Mission College and “*” means a wild card which tells SAP that you are querying all funds center related with Mission College within program 10424 You can leave this “commitmen