expenditure correction policy（支出调整政策）.docVIP

MMARS Policy: Budget Issue Date: February 13, 2006 Date Last Revised: November 1, 2006 Expenditure Corrections (EX) Executive Summary Expenditure Correction Documents (EX) will be processed to correct an incorrect chart of account element or when an incorrect account has been charged. The Department submitting the request for the EX is responsible for complying with this policy and requesting corrections for only those scenarios outlined in this policy. The Department is responsible for maintaining all documentation, in whatever form specified, to ensure that the correction conforms to this policy and the laws governing such adjustments. Considerations Expenditure corrections are occasionally needed when payment transactions have inadvertently been posted with an incorrect chart of account element or to the incorrect spending account. Department personnel are responsible for the prompt reconciliation of accounts and, therefore, the prompt submission of any EX Documents required as a result of that reconciliation. Expenditure Corrections (EX Documents) are automatically “workflowed” to the General Accounting Bureau of the Comptroller’s Office for review. Policy The Comptroller has broad authority to prescribe accounting rules and instructions for all state departments and the appropriate use of the state accounting system. Pursuant to M.G.L. c. 7A, § 7, M.G.L. c. 7A, § 8, M.G.L. c. 7A, § 9 and M.G.L. c. 29, § 31, the Comptroller is required to implement a state accounting system (including a centralized payroll system) and issue instructions for the accounting practices to be used by all Departments for supplies, materials, assets, liabilities, equity, debt, encumbrances, expenditures, revenues, expenses and obligations of all Commonwealth funds and accounts, including payroll, unless specifically exempted by general or special law. The Comptroller has full authority to prescribe, regulate and make changes in the method of keeping and rendering