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Wrap-Up Objectives met? Key Learnings Welcome to“Effective Meeting Skills” Objectives Be able to plan and prepare a productive team meeting Conduct an effective meeting using interaction process guidelines Factors for ConductingEffective Meetings All team members must have an opportunity to participate in the meeting. There should be a designated leader or facilitator. The goals or objectives of the meeting should be clearly stated, preferably on an agenda. Effective Meetings cont… There should be set times for the beginning and ending of the meeting and those times must be adhered to. The meeting should remain focused on the agenda. Decisions and assignments as a result of the meeting should be clearly defined and communicated. More Reasons!!! Only 7% of our perceptions come through words! A whopping 93% come through non-verbal cues! 55% Body Language 38% Voice (inflection/tone/volume) 7% Words Non-Verbal Behavior Eye contact Body posture Distance/contact Gestures Facial expressions Voice tone, inflection, volume The Three Types of Meetings Most team meetings can be classified into one of three types based on the purpose of the meeting: Information giving Information taking Problem solving Information Giving Meetings Leader does most of the talking Purpose is to provide clear and complete information Leader may present facts, demonstrate a work procedure, introduce new policy, or give a motivational talk Information must be well-organized, concise and understandable Questions and group discussions are usually helpful Information Taking Meetings Sometimes called an advisory meeting Leader or team is seeking data, ideas, facts or opinions Team members draw upon the knowledge, experience, and insight of those in the meeting Open, honest discussion is essential to the success of an information taking meeting All team members encourage discussion and ask open-ended questions Problem Solving Meetings Require back and forth communication between team members The necess