sampleformforinvitationoffeeproposalsforconsultancy.docVIP

Sample Form for Invitation of Fee Proposals for Consultancy Agreement By Fax By Post (Fax ) [Name and Address of Project Consultant] [Date] Our ref.: Dear Sir/Madam, Re: Invitation of Fee Proposal for Consultancy Agreement for Repair and Renovation Work at [Name and Address of Building/Estate] We write on behalf of ______________________[Name of the Owners’ Corporation] (hereafter referred to as the Employer) to invite you to submit a fee proposal in relation to the maintenance and improvement works at the subject premises. Description of Repair and Renovation Works Required [Include a general description of the repair and renovation works required and any orders / advisory letters issued by the government.] Scope of Services The scope of services covered by the fee proposal shall include the following: Stage I: Preliminary Proposal and Cost Estimate Assist the Employer to develop the design brief. Conduct building condition survey and identification of defects#. Submit preliminary renovation and repair proposal with sketches and program. Conduct evening meetings with owners on the preliminary design proposal. Submit a scheme design and a preliminary cost estimate for the Employers consideration. Provide recommendations and guidance for the Employer to select repair options, use of materials, equipment/installation options, etc. Study all relevant orders/advisory letters issued by the government and incorporate their required works and cost into the design proposal and cost estimate#. To liaise with government authorities in connection with the maintenance and improvement works as necessary#. (# Delete as appropriate) Stage II: Preparation of Detailed Design, Cost Estimate and Tendering Arrangement Review and study relevant drawings and regulations. Prepare a detailed design (repair details, layout plans, colour schemes, elevations, material samples) for the Employers consideration. Prepare a master programme for