sampleaccidentorincidentreportingprocedures.docVIP

Sample Accident or Incident Reporting Procedures Purpose This procedure describes the steps to be taken when a City employee or City property may be involved when persons other than City employees are injured or non-City property is damaged. The City must obtain the best information possible as soon as possible in the event of an employee vehicle accident, injury on City property, property damage incident, or any other action which may result in a claim against the City.The incident may involve City employees or property, injury to a private citizen, or damage to private property which may become damaged as a result of normal City operations and/or equipment. Some examples of incidents subject to this procedure: City vehicle accidents Sewer backups resulting in property damage Personal injuries on City property Falling trees involving property damage Policy Involved and responding employees will: Contact their immediate supervisors according to individual department policies. Do not assume that someone else will follow through with reporting needs. Do not admit liability for anything that happened or assume that the City or anyone else is responsible for the accident or damage. What happened will be sorted out through the accident reporting and investigation process. The supervisor or employee should cause the following to be completed: Obtain the names, addresses, and phone numbers (work and home) of any witnesses. Interview the witnesses and prepare a report including statements from the witnesses. The report should include any suggestions to prevent a similar accident or incident from occurring in the future. Take photographs of the property damage or defect to City property. A sufficient number of photos should be taken to fully describe the damage to a person who has not been at the scene. Prepare a report of the incident with all necessary information. The reports should be prepared to reflect the seriousness of the incident. Cause the approp