universityofessextimetablingpolicy.docVIP

University of Essex Timetabling Policy Summary and Overview Introduction Purpose and Scope Guiding Principles Policy The Teaching Year The Teaching Week Teaching Events Teaching Space Teaching Staff Students Non-teaching Events Roles and Responsibilities Space Management Group Central Timetable Office The Head of Department Departmental Timetable Officers Academic Staff Students Estate Management Section Information Systems Services Student Support Procedures The Timetabling Process Notification of Constraints Timetable Publication Review Review of Timetabling Policy  SUMMARY AND OVERVIEW 1. Introduction 1.1 The Central Timetable Office (CTO) is responsible for the production of the annual teaching timetable. Proprietary software, Facility CMIS (hereafter CMIS) is used to support the centralised scheduling process. 1.2 In producing the teaching timetable, the CTO undertakes to recognise and act on the needs and requirements of a range of stakeholders, principally students and teaching staff. The CTO aims to produce an equitable and workable timetable, designed to meet defined constraints, including optionality within courses, staff availability and the availability of appropriate teaching rooms and facilities. 1.3 As determined by the University Steering Group, the provisions of the Timetabling Policy are applied fully, consistently and fairly across the University. 2. Purpose and Scope 2.1 This document sets out the Universitys policy, procedures, roles and responsibilities in respect of: the preparation and production of the University’s teaching timetable; the provision of facilities to support teaching; 2.2 The Timetabling Policy provides a framework to support all staff with a role in the preparation and production of the teaching timetable. 3. Guiding Principles 3.1 To support the delivery of the highest quality educational experience possible for all students at the University. 3.2 To ensure