Joint Monitoring Approaches.ppt

Joint Monitoring Approaches Main results of toolbox matrix analysis May 2009 EuropeAid E5 2 The toolbox matrix Information on 13 agencies is available. 7 agencies completed the Toolbox Matrix in Excel; information on the others was extracted from previous surveys (before the Seminar in June). 3 Monitoring systems 9 agencies use Results-oriented Monitoring (ROM) Systems. 4 agencies (SIDA, AECID, CMRS, LD) focus on activities, inputs and/or outputs. All agencies (except BTC and AFD) use their “ROMS” for projects/programmes and also for sector support (EC is currently testing ROM for sector programmes). 3 donors state that their monitoring data can be compared and aggregated (EC, AFD, DFID). 4 Criteria/rating system 5 agencies use internal staff to perform their monitoring activities, while other 5 use both internal and external experts and 2 use only external experts. All (except WB) use the DAC evaluation criteria. AFD and NMFA leave out the efficiency criterion. 5 agencies use rating systems in their ROMS (such as grading (a-d), colors…) 5 Timing of ROM AFD uses its ROM exclusively at the design phase of the project/programme cycle. All other ROM intervene during the project implementation and in some cases also at/near completion (DFID, USAID, WB, BTC, GTZ) and after completion (EC, USAID, GTZ). 6 Joint Monitoring, Shared results? Monitoring jointly with PG? Are results shared/published? PG Public No EC X Overall data DFID X X US-DOS X X USAID X X WB X SIDA X BTC X GTZ X X AECID X LD X AFD Depends on PM NL-MFA X With PG With Donors No EC X DFID X US-DOS USAID X X WB X SIDA X BTC X GTZ X X AECID X LD X AFD X NL-MFA For SWAp + BS only 7 Uses of Monitoring Monitoring is mainly used to provide feedback to project management (11) and to contribute to lessons learned (8). Feedback to Project Management Lessons Learned Portfolio Performance Overview Accountability EC X X X DFID X X US-DOS X X USAID X X X X WB X X X SIDA X BTC X X GTZ X X X X AECID X LuxD X X AFD X NL