商务英语写作Chapter16.ppt

Reports Pages 265-287 Chapter Sixteen Contents Structure of Reports Steps and tips of writing formal and informal reports Sample Analysis Useful Sentence Patterns Exercises Formal Reports QUESTIONS What does a formal report consist of? What does a prefatory part consist of? What are they used for? What does a formal report consist of? Basically a formal report consists of three parts: prefatory, text of report and supplementary. . What does a prefatory part consist of? What are they used for? Half-title page (Title fly) Title page Letter or memo of transmittal Table of contents List of figures Executive summary or abstract. Formal Reports QUESTIONS What elements does the text of report include? What is the introductory part about? What elements does the text of report include? Four elements: Introduction, Body, Recommendations, and Conclusion. What is the introductory part about? Background Problem or purpose Significance Scope Organize Besides, you can consider adding 1) authorization, 2) literature review, 3) sources and methods, and 4) definitions of key terms. Formal Reports QUESTIONS What are body and conclusion about respectively? Body The principal section in a formal report is the body. It discusses, analyzes, interprets, and evaluates the research finding or solution to the initial problem. This is where you show the evidence that justifies your conclusions. Conclusion This important section tells what the findings mean, particularly in terms of solving the original problem. You may intermix conclusions with the analysis of the findings—instead of presenting the conclusions separately or you may place the conclusions before the body so that busy readers can examine the significant information immediately. Still, you may also combine the conclusions and recommendations. What are recommendations about? When requested you should submit recommendations that make precise sugges